Changing Minds Changes Habits

Changing Minds Changes Habits

What did we do before GPS? Often, we took an inefficient route to our destination, losing time to accidents, construction, and lane closures on the road ahead. Once we discovered GPS, our minds changed and we threw away our paper maps.

DreamCORE Intelligence is changing the minds of frontline leaders in the senior living industry. Imagine your culinary department managers having a daily adjusted budget (GPS) so each one knew exactly what was available to spend based on true census.

Changing minds changes habits.

Culinary managers are changing their minds to use the tool that will take them to the desired outcome – meeting their budget … and in many companies … their bonus.

Multiply this example times every frontline leader in your organization, and you have an army capturing your dissipating dollars.

These individuals want to succeed at their jobs. When you empower them with tools like DreamCORE Intelligence, and invest in their financial acumen, you increase their loyalty.

Worth exploring? Schedule a 30-minute demo here.

Heading to the NIC Spring Conference? Say Hello to our CIO, Leona Fink, at Meetup Point 7!

3 Ways to Manage Staffing Data in Today’s Challenging Climate

3 Ways to Manage Staffing Data in Today’s Challenging Climate

3 Ways to Manage Staffing Data in Today’s Challenging Climate

 

We understand. Thanks to 18 months of a pandemic, there’s a widespread industry shortage of staff. Compound that with an impending federal vaccine mandate. Looming in the background, a federal minimum wage hike.

 

Yet the need for senior care services is higher than ever. Stringent infection control protocols and new procedures add to the operational complexity you’re navigating every day.

 

You’re trying to hold on to those who are the foundation of your operation by incentivizing loyal staff with overtime, bonuses, and wage increases. You’re adding agency staff to fill the gaps. These strategies are necessary to stay in PBJ compliance.

 

So how do you manage all this when the goal post is constantly moving?

 

One way is to laser focus on your data – and ensure consistency with your data collection, data representation, and data interpretation. Though you currently have tons of data, is it accessible in a relevant, actionable format? If you find yourself shuffling paper reports or clicking through multiple browser windows to find the information you seek, we can offer you a much better way.

 

By integrating your legacy software platforms into a user-friendly, drillable dashboard, Prone 2 Dream customizes how you view your payroll expense, timeclock data, agency expense, and even PBJ star status. You have actionable insight, all in one place, that you can decipher in moments. You can know what you need to know, and make decisions that positively impact your company’s profitability.

Labor Distribution Report

 

Here are 3 ways we can help you manage staffing data:

 

DreamCORE Dashboards are a prospective approach to managing profitability. We integrate your data silos to present green views of actionable KPIs. DreamCORE customizes reporting solutions by bringing the relevant data from the various sources together. Watch your P&L building throughout the month – Earnings Reports, Wage Analysis, Labor Distribution, Census, Reimbursement rates, Spend Down (Checkbooking) and Industry KPI’s such as HPPD, DollarsPPD, Overtime expenses…and much more.

 

The results? Data you can use – to zero in on your daily activities, find issues, course-correct, and meet your projected outcomes. (DreamCORE Dashboards are a comprehensive solution that include the 2 solutions below – Agency Time Tracker and DreamPBJ Dashboards.)

 

Not ready for the entire financial package? Start with one of these staffing-specific solutions:

 

Agency TimeTracker is a user-friendly app that enables the contractor to clock in and out at the facility. The data integrates with your in-house timekeeping system to provide an accurate daily staffing review. You have a true picture of your staffing hours for PBJ reporting and invoice management. At the end of the quarter, simply export your Agency XML file for easy CMS – PBJ reporting.

 

DreamPBJ Dashboards is a business intelligence solution that provides 92 day rolling tracking of your regulatory compliance data with visibility into your PBJ daily star rating. Continuity brings stability, and ultimately enables you to know what each quarter’s stars will be when you cross the last day of the quarter. Dream PBJ takes the mystery out of PBJ reporting.

 

We welcome the opportunity to discuss your unique challenges. We’ll help you wrangle all your data so it makes sense … while you’re running the race.

Choose a convenient time on our calendar by clicking here.

Or simply call: (469) 294-5233 or email: contact@prone2dream.com.

Senior Living Operators – Will You Meet Your Budget This Month?

Senior Living Operators – Will You Meet Your Budget This Month?

There’s a nagging question in the minds of senior living administrators and department managers everywhere: “Will I meet my budget this month?”

 

DreamCORE Dashboards and the Dream Expenses App are the practical solution to this notorious problem – How to manage expenses with a census that fluctuates daily and a labyrinth of operational issues.

 

Dream Expenses is a simple, mobile app that inputs each invoice directly into your general ledger – “one-touch invoicing”. Easily select the GL code, and easily split the invoice if necessary, even between departments.

 

This practical checkbooking system updates your DreamCORE Dashboards with every entry. You have near real time access to department budgets that are auto-adjusting by SpendDown and fluctuating census.

 

The result: DreamCORE Dashboards take the guesswork out of meeting the budget. Each department leader has a departmental dashboard and knows exactly how much is available to spend.

 

DreamCORE Dashboards solve the problem of managing expenses against a fluctuating census, saving time and enabling confident, evidence-based decisions.

 

Book a live demo – Grab a spot on our calendar here.

 

Contact us today to see how easily you can manage your expenses and make data-driven decisions, when all your critical data is in one place.

 

Infographic SNF Expenses

Integrate Agency Nurse Staffing For Positive Impact

Integrate Agency Nurse Staffing For Positive Impact

Integrate Agency Nurse Staffing For Positive Impact

 

The new realities of managing skilled nursing facilities have brought the need for operational efficiencies front and center. The challenge of maintaining appropriate staffing continues as a number one priority – SNF clinical teams and supplemental agency nurses and CNAs are the conduit to the safety and well-being of patients and residents. 

 

How do we find the balance between the existing, available workforce and third-party relief?

 

Many operators feel they are currently running with a bare minimum nursing team, and not by choice. The pandemic has exemplified just how tough it is to maintain a staff in a healthcare environment. For many SNF operators, it’s a feasible option to enlist outside “agency” nurse assistance.

 

Yet, the catch-22 of agency staffing is the need for the hours on the floor… but that relief comes at a premium. Compounding the challenge is reconciling the timekeeping, invoice management, and compliance in PBJ reporting.

 

The key is innovation, and an ability to manage the use of agency with clear strategic intent and financial responsibility. A proactive approach to managing agency nurse staffing provides resiliency and balance.

 

SNF leaders are looking for ways to have higher visibility into key performance indicators, the ability to act quickly based on evidential data, and to be more connected to operational performance in the facilities. Automation of routine tasks and integrating that data with overall company metrics achieves this flexibility.

 

Automation and Integration 

 

Prone 2 Dream Technologies specializes in providing healthcare leaders with time-saving efficiencies and automations. Our DreamAgency is a user-friendly app designed to track agency hours – with a simple clockin/clockout right at the facility. When integrated with your timekeeping and payroll metrics, DreamAgency contributes to your daily data story and allows you visibility of the impact every day. 

 

Agency Nurse Staffing Analytic

 

The data collected by the app integrates with the current staff analytics each day to calculate and display hours, rate, HPPD, and total expense – by pay period, by nursing role, by facility. You can quickly identify how much you are spending on agency staffing and the impact on your operation. 

 

The analytic also displays timeclock data for your in-house staff – hours worked, overtime hours, and individual time card data by pay period. Having this intelligence all in one place enables evidence-based decisions and the opportunity for improvement. Plus, having agency nurses’ time integrated with overall daily data enables accurate PBJ reporting, and submission with confidence. 

 

When integrated with your timekeeping and payroll metrics, agency data enables clear insight to your choices – whether it’s more advantageous to use agency staffing or whether these dollars could be redistributed to your own team. You can determine if paying overtime and giving pay increases to existing staff would be a better allocation of resources.

 

Lastly, DreamAgency tracking creates facility documentation to verify the invoice provided by the vendor.

 

The integration of DreamAgency data with your company timekeeping system provides daily visibility and insight into goals and performance. To learn more contact us, email contact@prone2dream.com or call (469) 294-5233.

SNF Operators – Reduce Time Chasing Receivables

SNF Operators – Reduce Time Chasing Receivables

How much of your human capital is being expensed to chasing receivables?

 

With DreamCORE Dashboards, you have a daily data story showing cash trending and charges trending, shortfall by payer and much more. It’s an at-a-glance daily view of your cash flow status.

 

When a new patient is admitted, critical data enters the EHR. DreamCORE Dashboards integrate the EHR with your book of record to deliver a logical view of real time receivables.

 

Having a daily view helps you identify roadblocks that cause receivables to enter the aging status … where they are less likely to be realized. Dream CORE displays historical data to measure trends and provide insight for improvement.

 

Check out the benefits on the infographic below. 

Book a live demo – Grab a spot on our calendar here.

 

Overtime Happens! But Overtime is Avoidable

Overtime Happens! But Overtime is Avoidable

Overtime Happens! But when you have a clear picture of your payroll in progress at any time during the pay period, you are much better equipped to avoid spending those premium dollars.

 

What if you had a list available every day to see if you are pacing towards overtime? Would you make some changes in your scheduling? Perhaps redirect some hours to another employee who is light this week?

 

This may sound obvious, but overtime often happens because you simply don’t know how the payroll hours are trending. CORE, a financial GPS solution, provides the daily view into how the company’s money is being spent, historically and prospectively.

 

Each department in your facility has a budget, which guides their spending. If a department head goes over budget spending on supplies, they haven’t met expectations of the company. Sometimes it can’t be avoided, but often it’s a matter of not having updated intel. If payroll goes over budget, this is a more significant issue – overtime is paid with the premium dollar – time and a half (in most states). The premium dollar equals the ½ time you paid to cover the gap.

 

No one schedules over time, but as conditions change in your operations, gaps often occur in coverage. CORE gives you the tool to find the right RN, who is not on pace to be paid time and a half. The department manager can make a conscious and objective choice. CORE splits out by pay code and the individual’s payroll number. You can see exactly where you’re spending the premium dollar.

overtime dashboard

 

 

Many companies have a “zero overtime” policy for this reason. That premium dollar is cash leaked directly from the company’s bottom line. Any time you’re paying over what you projected to pay, you are spending margin dollars. With the imminent minimum wage increase quickly approaching, it makes sense to address your processes now.

 

CMS requires a certain amount of RN hours based on census. Since census is always fluctuating, CORE enables you to see these changes, integrated with your payroll and time clock. Alter the schedule accordingly to make a big difference in payroll spending. Having these programs integrated gives you the ability to improve your CMS star rating, while negotiating census appropriate coverage.

 

Say your facility is currently at a two-star rating for RN staffing. CORE is calculating hours per patient day (HPPD) daily so that you can see if you have enough staff scheduled to make it a three-star. Dream of managing those premium dollars back into your schedule to increase the star rating. You have the ability, with CORE, to forecast your PBJ status daily.

overtime premium dollar

 

 

PBJ reporting remains a mystery to many excellent skilled nursing operators. The integration of census software with payroll and scheduling is the key to understanding historically, and then forecasting for improvement.

 

Click here to learn more about Decreasing Premium Overtime Dollars in our upcoming free webinar.

 

Where does agency staffing fit into CMS star ratings, PBJ reporting, and budget overspending? When HPPD are needed, external sources can be tapped to achieve the regulatory level. CORE integrates your agency database with your time clock system for accuracy, making PBJ reporting a much simpler process. Agency staffing helps avoid spending premium dollars on payroll.

 

The time clock is never infallible. With the level of detail CORE provides, you can spot time clock errors and correct anomalies long before they wreak havoc with your payroll administrators. Simply make the adjustment and CORE recalculates at the next scheduled update, adjusting the hours, the PPDs, and the PBJ projection.

 

At the end of the day, we know Overtime Happens. But overtime benefits no one. Not your company, because it’s too expensive. Not your team, because even if they want the boost to their paycheck, a 40+ hour work week is the road to burnout. Not your customer, as an overworked staff never delivers a five-star experience.

 

Overtime is avoidable. Contact us today to learn more about reeling in your premium dollars.

 

 

 

 

 

 

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