Changing Minds Changes Habits

Changing Minds Changes Habits

What did we do before GPS? Often, we took an inefficient route to our destination, losing time to accidents, construction, and lane closures on the road ahead. Once we discovered GPS, our minds changed and we threw away our paper maps.

DreamCORE Intelligence is changing the minds of frontline leaders in the senior living industry. Imagine your culinary department managers having a daily adjusted budget (GPS) so each one knew exactly what was available to spend based on true census.

Changing minds changes habits.

Culinary managers are changing their minds to use the tool that will take them to the desired outcome – meeting their budget … and in many companies … their bonus.

Multiply this example times every frontline leader in your organization, and you have an army capturing your dissipating dollars.

These individuals want to succeed at their jobs. When you empower them with tools like DreamCORE Intelligence, and invest in their financial acumen, you increase their loyalty.

Worth exploring? Schedule a 30-minute demo here.

Heading to the NIC Spring Conference? Say Hello to our CIO, Leona Fink, at Meetup Point 7!

3 Ways to Manage Staffing Data in Today’s Challenging Climate

3 Ways to Manage Staffing Data in Today’s Challenging Climate

3 Ways to Manage Staffing Data in Today’s Challenging Climate

 

We understand. Thanks to 18 months of a pandemic, there’s a widespread industry shortage of staff. Compound that with an impending federal vaccine mandate. Looming in the background, a federal minimum wage hike.

 

Yet the need for senior care services is higher than ever. Stringent infection control protocols and new procedures add to the operational complexity you’re navigating every day.

 

You’re trying to hold on to those who are the foundation of your operation by incentivizing loyal staff with overtime, bonuses, and wage increases. You’re adding agency staff to fill the gaps. These strategies are necessary to stay in PBJ compliance.

 

So how do you manage all this when the goal post is constantly moving?

 

One way is to laser focus on your data – and ensure consistency with your data collection, data representation, and data interpretation. Though you currently have tons of data, is it accessible in a relevant, actionable format? If you find yourself shuffling paper reports or clicking through multiple browser windows to find the information you seek, we can offer you a much better way.

 

By integrating your legacy software platforms into a user-friendly, drillable dashboard, Prone 2 Dream customizes how you view your payroll expense, timeclock data, agency expense, and even PBJ star status. You have actionable insight, all in one place, that you can decipher in moments. You can know what you need to know, and make decisions that positively impact your company’s profitability.

Labor Distribution Report

 

Here are 3 ways we can help you manage staffing data:

 

DreamCORE Dashboards are a prospective approach to managing profitability. We integrate your data silos to present green views of actionable KPIs. DreamCORE customizes reporting solutions by bringing the relevant data from the various sources together. Watch your P&L building throughout the month – Earnings Reports, Wage Analysis, Labor Distribution, Census, Reimbursement rates, Spend Down (Checkbooking) and Industry KPI’s such as HPPD, DollarsPPD, Overtime expenses…and much more.

 

The results? Data you can use – to zero in on your daily activities, find issues, course-correct, and meet your projected outcomes. (DreamCORE Dashboards are a comprehensive solution that include the 2 solutions below – Agency Time Tracker and DreamPBJ Dashboards.)

 

Not ready for the entire financial package? Start with one of these staffing-specific solutions:

 

Agency TimeTracker is a user-friendly app that enables the contractor to clock in and out at the facility. The data integrates with your in-house timekeeping system to provide an accurate daily staffing review. You have a true picture of your staffing hours for PBJ reporting and invoice management. At the end of the quarter, simply export your Agency XML file for easy CMS – PBJ reporting.

 

DreamPBJ Dashboards is a business intelligence solution that provides 92 day rolling tracking of your regulatory compliance data with visibility into your PBJ daily star rating. Continuity brings stability, and ultimately enables you to know what each quarter’s stars will be when you cross the last day of the quarter. Dream PBJ takes the mystery out of PBJ reporting.

 

We welcome the opportunity to discuss your unique challenges. We’ll help you wrangle all your data so it makes sense … while you’re running the race.

Choose a convenient time on our calendar by clicking here.

Or simply call: (469) 294-5233 or email: contact@prone2dream.com.

Senior Living Operators – Will You Meet Your Budget This Month?

Senior Living Operators – Will You Meet Your Budget This Month?

There’s a nagging question in the minds of senior living administrators and department managers everywhere: “Will I meet my budget this month?”

 

DreamCORE Dashboards and the Dream Expenses App are the practical solution to this notorious problem – How to manage expenses with a census that fluctuates daily and a labyrinth of operational issues.

 

Dream Expenses is a simple, mobile app that inputs each invoice directly into your general ledger – “one-touch invoicing”. Easily select the GL code, and easily split the invoice if necessary, even between departments.

 

This practical checkbooking system updates your DreamCORE Dashboards with every entry. You have near real time access to department budgets that are auto-adjusting by SpendDown and fluctuating census.

 

The result: DreamCORE Dashboards take the guesswork out of meeting the budget. Each department leader has a departmental dashboard and knows exactly how much is available to spend.

 

DreamCORE Dashboards solve the problem of managing expenses against a fluctuating census, saving time and enabling confident, evidence-based decisions.

 

Book a live demo – Grab a spot on our calendar here.

 

Contact us today to see how easily you can manage your expenses and make data-driven decisions, when all your critical data is in one place.

 

Infographic SNF Expenses

Integrate Agency Nurse Staffing For Positive Impact

Integrate Agency Nurse Staffing For Positive Impact

Integrate Agency Nurse Staffing For Positive Impact

 

The new realities of managing skilled nursing facilities have brought the need for operational efficiencies front and center. The challenge of maintaining appropriate staffing continues as a number one priority – SNF clinical teams and supplemental agency nurses and CNAs are the conduit to the safety and well-being of patients and residents. 

 

How do we find the balance between the existing, available workforce and third-party relief?

 

Many operators feel they are currently running with a bare minimum nursing team, and not by choice. The pandemic has exemplified just how tough it is to maintain a staff in a healthcare environment. For many SNF operators, it’s a feasible option to enlist outside “agency” nurse assistance.

 

Yet, the catch-22 of agency staffing is the need for the hours on the floor… but that relief comes at a premium. Compounding the challenge is reconciling the timekeeping, invoice management, and compliance in PBJ reporting.

 

The key is innovation, and an ability to manage the use of agency with clear strategic intent and financial responsibility. A proactive approach to managing agency nurse staffing provides resiliency and balance.

 

SNF leaders are looking for ways to have higher visibility into key performance indicators, the ability to act quickly based on evidential data, and to be more connected to operational performance in the facilities. Automation of routine tasks and integrating that data with overall company metrics achieves this flexibility.

 

Automation and Integration 

 

Prone 2 Dream Technologies specializes in providing healthcare leaders with time-saving efficiencies and automations. Our DreamAgency is a user-friendly app designed to track agency hours – with a simple clockin/clockout right at the facility. When integrated with your timekeeping and payroll metrics, DreamAgency contributes to your daily data story and allows you visibility of the impact every day. 

 

Agency Nurse Staffing Analytic

 

The data collected by the app integrates with the current staff analytics each day to calculate and display hours, rate, HPPD, and total expense – by pay period, by nursing role, by facility. You can quickly identify how much you are spending on agency staffing and the impact on your operation. 

 

The analytic also displays timeclock data for your in-house staff – hours worked, overtime hours, and individual time card data by pay period. Having this intelligence all in one place enables evidence-based decisions and the opportunity for improvement. Plus, having agency nurses’ time integrated with overall daily data enables accurate PBJ reporting, and submission with confidence. 

 

When integrated with your timekeeping and payroll metrics, agency data enables clear insight to your choices – whether it’s more advantageous to use agency staffing or whether these dollars could be redistributed to your own team. You can determine if paying overtime and giving pay increases to existing staff would be a better allocation of resources.

 

Lastly, DreamAgency tracking creates facility documentation to verify the invoice provided by the vendor.

 

The integration of DreamAgency data with your company timekeeping system provides daily visibility and insight into goals and performance. To learn more contact us, email contact@prone2dream.com or call (469) 294-5233.

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